The official language of the conference is English. Translation and interpretation services will not be available. The conference room is converted into a classroom (with tables) and can accommodate 300+ people. The dress code is a casual outfit. As the temperature of meeting rooms may vary, we recommend that you wear multi-layered clothing to ensure your personal comfort. Please come to the conference room at least 30 minutes before the start of your session. There may be changes in the program of the conference, for which participants will be informed in due course.
Free Wi-Fi is available in the conference room. The event will be photographed, audio and video recorded.
Access to the conference room is restricted to registered participants and their accompanying persons.
Oral presenters will have 30 to 40 minutes to present their work and an additional 5 minutes for questions and answers. Moderators will be strict on the timing. Your presentation must be in PowerPoint (PPT, PPTX) or PDF format. Playback of audio and video files is allowed.
The conference room is equipped with a multimedia projector, a (very) large screen, a desk, a Windows 10-based laptop (with PowerPoint and Acrobat Reader installed), wireless microphones for the presenter and those wishing to ask questions, a wireless remote control. control for slide control and laser pointer. Presenters are allowed to use their own equipment. Once the presentation is launched, you will control/advance the slides. There will be internet access.
Please bring a copy of your presentation to the conference on a USB key as a backup. All presenters will have the opportunity to check their presentations in advance. We encourage you to review your presentation the day before your presentation.
Your poster should measure 80 cm (32 inches) wide and 90 cm (36 inches) height. Speakers must bring their own printed posters to the conference. We will provide stand-alone billboards and appropriate fasteners. Tables and other assistive devices will not be provided and are not permitted. Business cards and small documents can be attached to the bulletin board.
The duration of each poster session is 25 minutes. Please hang your poster at least 30 minutes before the start of your session. Each poster bears a number in the conference program and must be placed on the board corresponding to its number.
Presenting a poster is less formal than a discussion. Your role is to stand beside your poster to provide information and answer questions about your research. Although some people like to read the posters themselves, most of them are delighted to have invited you to "guide" them.
Online presentations are meant for those unable to attend the conference in person. You can have either oral or e-poster online presentations. For online presentations, we prefer PowerPoint slide shows with narrations and videos with sound. You can send your online posters in PDF and we will print and hang them. Participants will receive all conference materials by email.